Location: Bugis/Lavender Central
Level of management: Experienced (Non-Manager)
Job type: Full-Time Permanent
Location: Singapore
Job Category: Admin
KEY DUTIES WILL BE:
Human Resources
- Execute the monthly payroll calculation, and cost allocation for all employees in SG entity.
- Incharge of monthly CPF online submission and payment, assist in other claims according to MOM’s policy
- Oversee the execution of personal income tax for monthly declarations and/or yearly finalizations.
- Manage mandatory payments and reporting for healthcare insurances; liaise with suppliers for complex claim cases.
- Ensure compliance with internal and external audits related to labor, payroll, and personal income tax in needed
- Collaborate closely with the Finance/Accounting team, specifically Accounting Managers and the CFO, to ensure accurate financial reporting and compliance when needed
- Undertake additional HR responsibilities as assigned by line managers.
Operation
- Assist the country’s managing director with high-level administrative, strategic, and operational support.
- Oversee the day-to-day administrative operations of the DRSG office, ensuring efficient office management.
- Coordinate and organize high-level office activities, manage office layouts, and oversee the stock of office supplies.
- Greet and manage high-profile visitors, coordinate inbound and outbound office mail, and handle office logistics and transport arrangements.
- Track and conduct follow-ups for employee compliance on company requirements and initiatives.
- Supervise the maintenance and cleanliness of the office environment, ensuring it meets company standards.
- Manage office-related budgets and ensure cost-effectiveness in office operations.
- Maintain and enhance HR processes and policy documentation.
- Analyze trends and metrics in partnership with the HR team to develop innovative solutions, programs, and policies.
- Administer and optimize human resource information systems and related reporting.
- Maintain up-to-date knowledge of benefit programs and offerings, ensuring compliance with all regulatory requirements.
- Coordinate complex immigration and visa processing tasks (if needed)
Procurement
- Assist with procurement for special projects and SG office (e.g., events, marketing materials).
- Verify procurement activities align with Singapore tax and compliance laws (e.g., GST, Withholding Tax).
- Liaise with Accounts for timely PO updates and resolve discrepancies.
- Prepare and submit non-financial tender/RFP documents for new client onboarding (if needed)
- Ensure tender documentation complies with regulatory requirements in Singapore.
- Coordinate vendor onboarding (documents, compliance, ACRA checks).
- Validate bank account details for new vendors to ensure accuracy.
Job Requirements:
General
- Years of Experience: 2+ years in HR and administrative roles.
- Minimum Education Level: Bachelor’s degree in Human Resources, Business Administration, or a related field.
Required Skills
- Advanced proficiency in MS Excel with strong analytical capabilities.
- Deep understanding of the Employment Act and MOM’s process
- Exceptional customer service and interpersonal skills, with a proven ability to work effectively in a team.
- Strong logical thinking and time management skills.
- Excellent communication skills
- Maintain strict confidentiality of all sensitive information involving company operations, employees, and clients
- Uphold a high degree of professionalism, discretion, and accountability when supporting the management
