The HR Operation Specialist works closely with the HR Manager, Chief Accountant, Chief Executive Officer, and other internal departments to support HR operational processes to achieve business objectives. This role will be responsible for coordinating and maintaining all corporate HR activities, including C&B, operations, compliance, HR programs, systems, and reporting.
KEY DUTIES WILL BE:
Human Resources (C&B)
- Control employees time sheets/attendance and reconcile with Payroll
- Execute monthly payroll calculation & sales incentives and cost allocation for all employees in different entities
- Follow-up of Annual leave, Seniority leave.
- Execute personal income tax for monthly declaration & yearly finalization for all employees and freelancers.
- Make Social Insurance Reports (increase/decrease, maternity/sickness, etc.)
- Execute mandatory payment and report health care insurances, deal with suppliers for complicated claim cases
- Manage freelance master contracts, P.I.T declaration and finalization quarterly/ yearly.
- Comply with internal/external auditors for social insurance, labor, payroll, and personal income tax
- Frequently update regulations related to Labor Laws, wage, PIT, SHUI,… to advise and propose to the Manager reasonable new policies.
- Involve in the calculation of headcount budget.
- Manage off-boarding process
- Manage periodically report to authorities.
- Other duties are assigned by line managers.
Admin
- Provide main point contact to internal colleagues by responding to a wide array of inquiries via the HR Helpline or in person (Coordinate and organize office activities with HR Manager, oversee stock of office supplies, greet visitors at the office, coordinate inbound and outbound office mail, support HR in scheduling meetings, interviews and transport)
- Manage monthly admin budget and report to Chief Accountant.
- Support internal business trips, book accommodations, flight tickets, calculate business expenses, …
- Track status and conduct follow-ups for employee compliance on company requirements and initiatives
- Serve as the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Manage employee data, documents, and contracts.
- Maintain in-depth knowledge of company-specific policies and practices
- Analyse trends and metrics in partnership with HR team to develop solutions, programs and policies
- Administer human resource information systems and accompanying reporting
- Maintain up-to-date knowledge of our benefit programs and offerings, and accompanying compliance requirements
- Coordinate immigration and visa processing for expats.
- Other projects and responsibilities may be added at the manager’s discretion.
Job Requirements:
General
- Years of experience: 4+ year
- Minimum education level: College/ Bachelors
Required Skills
- Professional in MS. Excel, MS. Word with analytical ability
- Good knowledge of Labor Code, Social Insurance and P.I.T
- Experience in HRIS (Odoo, CRM, Cadena,…) is the priority
- Good customer service, interpersonal skills, team working, logical thinking, and time management
- Good communication skills in Vietnamese and English
